Storage and sharing of the confidential data in a virtual space turned out to be an indispensable requirement of the modern business sphere. Various vendors provide businessmen with secure virtual venues which must simplify the whole course of the project execution – so-called virtual repositories. Their main function is to provide protection to digital copies of files. A virtual repository might be used not just as a repository for sensitive information but also as venue where numerous users might exchange and negotiate on files, transactions, and deals. That is how, virtual data rooms eliminated the need to execute the whole transaction exclusively in a course of personal meetings. https://security-online.net/security-trends/security-awareness-intelligence/ Considering the fact that virtual rooms are becoming more and more demanded, plenty of providers offer their programs on the VDR market. Obviously, not each platform that exists is trustworthy and decent enough to entrust them confidential corporate information. To choose a good virtual repository, the one must take into account several traits.
1. Reputation and experience inherent to the virtual data room
Find out everything you can about the reputation of the software developer. Mainly, it may be evaluated on the basis of the opinions posted online. Both – the comments of regular VDR visitors and the evaluation by experts – seem to be valuable when it comes to the selection of a data room vendor. Also, it seems to be interesting to look through the nuances of the projects which were managed with the help of the vendor and, perhaps, even to get in touch with the deal-makers from an organization which has already used software developed by the vendor. Also, the well-known provider will capable of providing specific services to a client.
2. The instruments the virtual repository will offer you
In a case of choosing a virtual repository, a particular set of essential options is supposed to be paid attention to. Eventually, a high-quality virtual room focuses on information and access safety. The virtual repository must possess all the security certificates (ISO 27001 and SSAE 16), ensure encryption of the data, firewalls, two-step user verification process, dynamic watermarks, etc. In addition, the virtual data room owner should possess all the rights to manage access to the virtual room in general and to selected documents, folders. Audit reports generated on a regular basis help to monitor all the actions performed in the virtual data room. Despite being secure, the virtual platform is expected to be convenient to utilize. Thus, simple interface which enhances navigation in the virtual platform proved to be essential. Multiple upload and search options also enhance and accelerate the project accomplishment via the virtual repository. The named options do not constitute an exhaustive list of the options that the VDR user can expect from the platform: it will be dependent on the user’s needs.
3. Required expenditures
As there are different vendors on VDR market, the potential users can choose among virtual platforms different in price: the cost of utilization depends mostly on the vendor, on the estimated duration of the project, on the certain features demanded, etc. That is why, the potential client is supposed to be fair to himself and to realize how much he is ready to spend on the virtual room.
4. The benefits you and your partners will have an opportunity to experience
A repository is expected to be not merely affordable and useful for the room owner but also fulfill the requirements of the owner’s current or potential business partners. Sometimes it is better to pay for the more luxurious virtual room considering it is equipped with selected instruments advantageous for the other side of the deal.
5. Required set of functions
Before selecting a platform, general estimation of the needs and expectations should be performed: not a single businessman needs an overpriced virtual data room provided with a wide range of useless functions. The businessman has to make sure he is about to pay for instruments he really wants and expects – not for popular and fashionable options that have hardly anything connected with data safety and storage.
If following these simple recommendations in mind, the businessman might have just a few doubts when selecting a VDR. Although this process might require some time, it is better to waste a bit more time and to test demo versions of a few repositories than to select the very first virtual room which was available at reasonable price. You are supposed to remember that you are about to pay for your safety and comfort and the data rooms should not be the ones to save money on.